Invitations are one of the 7 most common IELTS letter writing topics. In this lesson, I show you how to write an invitation letter step-by-step.
Here’s what the lesson includes:
All questions for IELTS letters have the same structure. They are made up of 3 parts.
Part 1 – The topic.
Part 2 – The person you must write to.
Part 3 – What you should write about (listed as 3 bullet points).
Here is a sample question with the 3 parts illustrated.
Understanding this will help you to quickly analyse the question and plan your answer. To help you plan, use the letter structure below.
For a full lesson on planning, including another IELTS letter sample, click here: How To Plan IELTS Letters
The layout of your letter should follow the structure of the question and consist of four paragraphs with a greeting at the beginning and a signoff at the end.
Use this easy to remember 6 part structure.
1) Dear .....
2) Paragraph 1: Purpose – why you are writing
3) Paragraph 2: Write about 1st bullet point
4) Paragraph 3: Write about 2nd bullet point
5) Paragraph 4: Write about 3rd bullet point
All you need to do to create your plan is to add in the details from the question, like this:
IELTS letters must be written in the appropriate tone and style. There are two options:
It is essential that you are able to identify what type of question you’re required to write.
Follow this rule:
To learn more about formal and informal letters and see sample letters of other IELTS letter writing topics, click here:
Although it is possible that you would be friendly with this manager, assume that you are not and keep this type of letter formal.
There are two ways you can begin a formal letter.
You would know the name of a manager from another department in your workplace so, make up a surname for them.
If you were writing an informal invitation letter to a friend, you would use their first name, e.g. ‘Dear Joanne’.
The greeting you use will determine how you sign off your letter.
For a formal letter, there are two main options. The correct one will depend on who you are addressing:
You could also use ‘Kind regards’. This is formal but friendly and is appropriate for most situations. It is particularly useful if you struggle to remember how to spell ‘sincerely’ and ‘faithfully’.
Always sign off a formal letter with your full name, e.g. Jacky Spear
For an informal letter to a friend, use one of these phrases followed by your first name:
See you soon,
For our letter, we will use this greeting and signoff:
Dear Mr Evans...
We are now ready to think up some ideas to write about. We have the guidelines of the 3 bullet points to help us so this won’t be difficult.
You only have to write 150 words, so you won’t need many ideas but do make sure that you write about each bullet point and develop each idea fully.
They don't have to be the best ideas you can possibly think of. Go with your first thoughts and don’t waste time trying to think of better ideas. However, they must relate directly to the bullet points.
Note them beside each bullet point on the exam paper, like this:
That’s our planning complete. Once you’ve had some practice, you’ll be able to do this in just a few minutes. Taking time to plan makes writing IELTS letters far quicker and easier than if you don’t do this step. You will also write a better letter and get higher marks.
We're now ready to start writing our letter.
Here’s our plan again with all our notes added in.
We’ve already decided on the greeting so we’ll start with paragraph 1.
In the first paragraph, you must state the reason for writing the letter, that is, its purpose.
Paragraph 1: Purpose – to tell them about the seminar
Many students make the mistake of missing this purpose sentence out but it's very important. Including it will gain you marks.
It only requires one sentence. For example,
Top vocabulary tip: Do not use contractions in formal letters. They are informal language. So, do not write ‘I’m writing to tell you…’
In the second paragraph, you write about bullet point 1.
Paragraph 2: give details of the
seminar (bullet point 1)
Safety at work
keep the language formal. You could write something like this.
The third paragraph should cover the second bullet point.
Paragraph 3: invite them to give a
presentation and say why you are inviting them
(bullet point 2)
Warehouse manager – most highly trained person in company
Paragraph 4 addresses the third bullet point.
Paragraph 4: say what the presentation should be about (bullet point 3)
Now we just need to add the signoff we decided on earlier and our letter is complete.
Here is the finished letter.
get some practice writing this type of letter, write a letter for the question
letter is to a friend so must be written in an informal tone and style. Use the
planning structure I showed you above to plan before you start writing.
Here’s a sample letter. Can you identify the language and grammar structures I’ve used to make it informal? Note the use of contractions.
You'll find sample letters on more IELTS letter writing topics in the lessons below.
Want to watch and listen?
Click on this video.
These lesson include sample letters on many different IELTS letter writing topics.
IELTS General Writing – A summary of the test including important facts, test format & assessment.
Format – The format, the 7 topics, letter
structure, formal & informal, assessment & marking criteria, sample
questions. Essential information you need to know.
Letter Writing Tips – Learn top tips on how to meet the assessment and marking criteria and achieve a high score.
Letter Writing Structure – Find out how to use this easy to learn letter structure to write a high-scoring letter. Includes a model answer.
How To Plan a Letter – Learn a simple 5 step process & 6 part letter structure. Also, help to understand the question & generate ideas.
Formal or Informal – How to decide what type of
letter to write. Sample questions & 2 model letters.
Letter Writing Vocabulary – Learn useful phrases to help you achieve a high score. Also, know how to start & end your letter.
How To Write an Informal Letter – Step-by-step instructions, simple 4 step plan & 6 part letter structure, model letter.
How To Write a Formal Letter – Step-by-step instructions, simple 4 step plan & 6 part letter structure, model letter.
Letter Topics – Learn the 7 most common letter topics & other popular subjects. Includes 20 sample questions.